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Hall rental packet

Limestone Township Volunteer Fire Company

9790 Rt. 66

Clarion, PA 16214

814-764-5415

 

 

 

Thank you for choosing Limestone Township Volunteer Fire Company.  Enclosed you will find two (2) copies of the Limestone Township Volunteer Fire Company building rental agreement. Please fill in the appropriate information and sign at the highlighted areas. Return one copy to the address below along with your rental deposit to confirm your reservation. The date you are requesting is NOT confirmed until your deposit has been received.

Your rental fee is due sixty (60) days prior to your event.  You are responsible to contact your sponsor to schedule a date and time to review the checklist and receive the hall rental key.

Please note that any vehicles parked in front of the garage doors at any time, under any circumstances, will be towed at the owner’s expense and your rental deposit will be forfeited.

We have enclosed a copy of the floor plan for the table and chair placement as well as the checklist which is to be completed immediately following your event.  Please return the signed checklist and the key to your sponsor within seven (7) days following your event.  Failure to return the key will result in your rental deposit being forfeited.

If you have any further questions, please leave a message at 814-764-5415 option number 3 or call Noreen 814-229-6317

Please mail contract & deposit to: Above address

Thank you

Limestone Township Volunteer Fire Company

                             

 

         

 

                                 

Limestone Township Volunteer Fire Company

9790 Rt. 66, Clarion, PA 16214

 

Building Rental Agreement

                 

 

 

 

 

 

 

 

Contract #: __________  Name: __________________________  Phone: _______________  Sponsor: _________________________

 

 

 

 

 

 

 

             The renter hereby agrees to the rental of the Limestone Township Volunteer Fire Company facility according to the fee schedule below.  The playground and ball fields are considered public domain; therefore,

             we cannot guarantee exclusive use of them.  Heat, air conditioning, electricity and water are included in the rental fees where applicable.

  • Social Hall (Kitchen and Equipment): This allows access to the hall one day prior to your event and use of the social hall and kitchen including refrigerators, stoves, sinks, ashtrays, coffee pots, roasters and dishes at your disposal. THIS DOES NOT INCLUDE THE USE OF THE DISHWASHER OR ANY FOOD SUPPLIES IN THE KITCHEN.
  • Social Hall (One Day Rental)
  • Social Hall (Six Hour Rental)
  • Picnic Pavilion (Limited Kitchen and Indoor Restrooms): This allows use of pavilion, stoves, coffee pots, refrigerator/freezer and access to the interior restrooms from the outside doors.
  • Picnic Pavilion (No kitchen or Indoor Restrooms): This allows the use of pavilion, outside portable toilets, electric, lights and water.

 

 

Rental Type

2014

Rental Fee

2014 Deposit

Social Hall (kitchen and equipment)

$500.00

$300.00

Social Hall (one day rental)

$225.00

$300.00

Social Hall (one hour - six hour rental)

$125.00

$200.00

Picnic Pavilion (limited kit. & restrooms)

$150.00

$200.00

Picnic Pavilion (with no kit. & restrooms)

$100.00

$100.00

 

You       have TEN (10) DAYS from the date post marked on the envelope to return the contract with your deposit to guarantee the date you requested.  The rental fee must be paid in full at least 60 days (when applicable) prior to your rental date or the re     rental will be cancelled.  Please make checks payable to Limestone Township Volunteer Fire Company and return in the addressed envelope provided.

 

You m   The renter may be entitled to a full refund of rental fee and deposit if you cancel at least 60 days prior to your rental date.  Cancellations between 30 and 60 days prior to the rental date will result in the loss of the lesser of the deposit

              or the rental fee.  Any cancellation within 30 days of the rental date will forfeit the rental fee but the deposit will be refunded.

 

Event Information

Fees

 

Rental Date:    _______________

Rental Type: Please check a box above.

 

Deposit Amount (required immediately) :      ____________

Rental Fee (required 60 days prior to rental date):____________

Total Payment Returned with this Contract:                 ____________

Rental Information

Please Sign & Date Each Line Below

 

Name:        __________________________________

Address:    __________________________________

                    __________________________________

Phone:       __________________________________

 

Agree to Rental Terms                      ________________   __________

Received Rental Checklist & Fees:  _________________  __________

Received Table and Chair Layout:   _________________  __________

Agree to Hold Harmless Clause:      __________________

*****PLEASE RETURN WITH DEPOSIT******

 

Contract #: __________  Name: __________________________  Phone: _______________  Sponsor: _________________________

 

 

 

 

 

 

Limestone Township Volunteer Fire Company

9790 Rt. 66, Clarion, PA 16214

 

Building Rental Agreement

The renter hereby agrees to the rental of the Limestone Township Volunteer Fire Company facility according to the fee schedule below.  The playground and ball fields are considered public domain; therefore, we cannot guarantee exclusive use of them.  Heat, air conditioning, electricity and water are included in the rental fees where applicable.

  • Social Hall (Kitchen and Equipment): This allows access to the hall one day prior to your event and use of the social hall and kitchen including refrigerators, stoves, sinks, ashtrays, coffee pots, roasters and dishes at your disposal. THIS DOES NOT INCLUDE THE USE OF THE DISHWASHER OR ANY FOOD SUPPLIES IN THE KITCHEN.
  • Social Hall (One Day Rental)
  • Social Hall (Six Hour Rental)
  • Picnic Pavilion (Limited Kitchen and Indoor Restrooms): This allows use of pavilion, stoves, coffee pots, refrigerator/freezer and access to the interior restrooms from the outside doors.
  • Picnic Pavilion (No kitchen or Indoor Restrooms): This allows the use of pavilion, outside portable toilets, electric, lights and water.

 

 

Rental Type

2014

Rental Fee

2014 Deposit

Social Hall (kitchen and equipment)

$500.00

$300.00

Social Hall (one day rental)

$225.00

$300.00

Social Hall (one hour - six hour rental)

$125.00

$200.00

Picnic Pavilion (limited kit. & restrooms)

$150.00

$200.00

Picnic Pavilion (with no kit. & restrooms)

$100.00

$100.00

 

You have TEN (10) DAYS from the date post marked on the envelope to return the contract with your deposit to guarantee the date you requested.  The rental fee must be paid in full at least 60 days (when applicable) prior to your rental date or the rental will be cancelled.  Please make checks payable to Limestone Township Volunteer Fire Company and return in the addressed envelope provided.

 

You may be entitled to a full refund of rental fee and deposit if you cancel at least 60 days prior to your rental date.  Cancellations between 30 and 60 days prior to the rental date will result in the loss of the lesser of the deposit or the rental fee.  Any cancellation within 30 days of the rental date will forfeit the rental fee but the deposit will be refunded.

 

Event Information

Fees

 

Rental Date:    _______________

Rental Type: Please check a box above.

 

Deposit Amount (required immediately) :      ____________

Rental Fee (required 60 days prior to rental date):____________

Total Payment Returned with this Contract:                 ____________

Rental Information

Please Sign & Date Each Line Below

 

Name:        __________________________________

Address:    __________________________________

                    __________________________________

Phone:       __________________________________

 

Agree to Rental Terms                      ________________   __________

Received Rental Checklist & Fees:  _________________  __________

Received Table and Chair Layout:   _________________  __________

Agree to Hold Harmless Clause:      _______________  _________

*****PLEASE KEEP FOR YOUR RECORDS*****

****PLEASE RETURN****

GUIDELINES ON DECORATING

  1. If balloons are used in decorating, they must NOT come in contact with the ceiling fans.
  2.    Letters to the changeable sign in the parking lot are located in the storage room on the south wall.
  3.    Return the sign to its original message or “BINGO WEDNESDAY 7PM” following your event.
  4.    We do not permit metallic confetti because it embeds itself in the floor tile.
  5.    Any extra tables and chairs may be stored in the storage room with double doors on the south wall.
  6.    All decorations must be removed including small pieces left on the ceiling, lights, tables and walls.
  7.    Nothing is to be attached to the drywall surfaces on any wall.
  8.    Nothing is to be attached to any wood surface, blinds, bingo boards, or doors.
  9.    A ladder is located in the restroom hallway for your use.
  10. If you have any specific questions or concerns, please contact your sponsor.

 

AFTER THE RENTAL

  1. Your sponsor agrees to inspect the building as soon as possible after the rental period. The deposit will be returned provided the building and property are in the same condition as prior to the rental.
  2. Your deposit will be returned after consideration at the next monthly meeting (the second Monday of the month) following the date of your rental.
  3. Renter will be held responsible for damages and/or loss of Fire Company property caused by any individuals attending the Renter’s function.
  4. Renter agrees that no more than 300 persons will occupy the building at any time, all evening activities will end by midnight, and activities will not create a disturbance for the neighboring homes.
  5. Renter will insure that the driveway access of the fire company’s equipment is not blocked at any time. This is in reference to the three garage doors in front of the building and includes a clear pathway to the highway. FAILURE TO DO SO WILL RESULT IN TOWING OF VEHICLES AT THE OWNER’S EXPENSE AND FORFITURE OF RENTAL DEPOSIT.

 

BEFORE LEAVING THE HALL

  1. All clean up is to be done before leaving the night of the event.
  2. Floors are to be swept of any obvious debris. And then mopped with A CAP FULL OF DAWN DISH DETERGENT MIXED IN WITH MOP WATER.  Broom, dust pan, mop, bucket and dawn dish detergent are located in the closet by the restrooms.
  3. Garbage will be bagged, secured and placed in the dumpster behind the Fire hall.
  4. All lights, fans, and air conditioning must be turned off.  Thermostats are located in the kitchen, on the south wall, and two on the east wall and should be turned back to 62 degrees.
  5. Check restrooms for running water, turn lights off, and flush toilets.
  6. Restrooms are to be cleaned of any obvious messes
  7. All decorations must be removed.
  8. Tables and chairs are to be returned to the positions indicated on the floor plan that you received with this packet.
  9. The sign must be returned to its original message or “BINGO WEDNESDAY 7PM”
  10. All windows and doors must be locked.
  11. Review the checklist to make sure you have done everything. Sign the checklist and return with the key immediately after the event. 

 

If additional cleanup is necessary after your event, the deposit will be forfeited based on the charges on the hall rental checklist included with this contract.

                                     

HOLD HARMLESS CLAUSE

Renter further agrees to defend, indemnify and hold harmless Limestone Township Volunteer Fire Company for any and all claims, demands, cause of action, suits, and judgments resulting from property damaged or personal injury occurring on the property rented, or traveling to and from the rented property.   


 

 

Hall Rental Checklist

               

Check

Penalty

Use of the east storage room (on wall away from Route 66) is not permitted.  It should remain locked at all times.

$200.00

Tables are to be placed as on the floor layout, with four chairs to each table.   

$100.00

All extra chairs are to be stacked in trailer.                                      

$75.00

Any broken or damaged chair.                                                                     

$25.00

Any broken or damaged table.                                                                     

$75.00

Tables and chairs are to be wiped off.                                                                               

$25.00

Floors are to be swept and obvious spills mopped with water and a one cap full of Dawn Dish Detergent.   

$50.00

Floors are to be checked for damage.                                                                    

Determined         

Check restrooms for running water, flush toilets and turn all lights off.              

$50.00

Return sign in parking lot to its original message or “BINGO WEDNESDAY 7PM”                               

$50.00

Kitchen cleaned with everything put away. Leave towels on counter.                                                 

$75.00

Garbage should be bagged, secured and placed in dumpster behind fire hall.

$25.00

All heat turned back to 65 degrees (kitchen, front wall, two on east wall).       

$50.00

All lights, fans and air conditioning turned off.                                             

$50.00

Freezer and refrigerator shut tight and remove all of your food items.                                                                           

Determined

Remove all decorations from walls tables.                                                                                 

$25.00

Lock all windows and doors.                                                                         

$25.00

NOBODY IS PERMITTED IN THE TRUCK ROOM AT ANY TIME.                                                      

$300.00

NO PARKING IS ALLOWED IN FRONT OF TRUCK DOORS AT ANY TIME.                                            

$300.00         

Using facilities not rented i.e. Kitchen, Pavilion, Social Hall

$50.00

Using facilities for more than the rented time period

$200.00

Return key and signed checklist to the sponsor.                                                                                

$25.00                                                                                                                   

No Smoke Machines                                                                                                                

$25.00

 

Pavilion Checklist

 

Check

Penalty

Put garbage in dumpsters and reline cans with bags

$25.00

Water faucet in pavilion is shut off and locked

$25.00

All Lights are turned off in Pavilion

$25.00

 

Please be reminded of the terms of the contract regarding clean up and additional charges. If damages occur larger than the deposit, the renter will then be billed for the assessed value of such damages.

     

*** I have read the above checklist and completed each of these items listed above. By signing this document I as the renter agree to pay for any penalties listed on this checklist that occurred during the time period I rented Limestone Fire Hall or for any clean up that was not completed before leaving the premises.

 

   ___________________________   ________                            ________________________   ________

                   Signature of Renter                 Date                                       Signature of Sponsor               Date

 

 

 

 

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